| Phases |
Item |
Description |
Time frame |
| Phase1 |
Due diligence study:
(information gathering in order to determine the scope of the
service required) |
This is a complete
evaluation of the current status of the function at the client
organization looking at policies, procedures, strategies,
structures etc. |
Depends on client
complexity, 2 days to a week. |
|
Define the scope of the
service required. |
Establish client’s exact
needs through discussion of the findings of the Due Diligence. |
Depends on complexity and
variability of options (3 days) |
| Phase2 |
Strategic alignment: |
Prepare a broad strategy
in line with the organization objectives. |
About 1 week depending on
existing work and the availability of executives to participate
in the process. |
| Phase3 |
Mapping out the “change
program”. |
Between what currently
exists and the definition of the desired future state, one has
to identify the interventions required to move from one state to
the other. (i.e. manage the change in client processes) |
2 to 3 weeks. |
| Phase4 |
Determining the change
program. |
Prioritizing the planned
processes, defining the payroll items, developing the “client
payroll”, get client sign-off. |
2 to 3 weeks. |
| Phase5 |
Controlled change
implementation. |
Implementing the payroll
on a parallel basis and check against original. |
1 or 2 monthly runs. |
| Phase6 |
Settling down. |
Change has to be actively
managed to be effective. A time is required to ensure change has
been effectively achieved. |
2 to 3 months after the
intervention. |
